Meet Information

When Capital City travels, we have club protocols in place to ensure safe travel for our members and their families. Some of our services are different depending on the athlete’s age and where they are located on the Long Term Athlete Development model of appropriate competitions.

Athlete participation in a meet is at the discretion of the coaching staff and the athlete is in good standing with the club administratively.

Edmonton and Surrounding Area Meets

  • Club only covers cost of entry fees for athletes in good standing with the club.

Out of Town Meets

U16 and Older

  • Athletes in good standing will have the option to travel with the club or on their own.

Travelling with the club:

  • Confirmation and associated fees must be submitted to the board no later than 35 days prior to departure for the meet. Exceptions will be made for members who join the club late and at the discretion of the board.
  • Athletes will travel to the meet with coaches and parent chaperones and stay in the accommodations booked by the board with other athletes of same gender/similar age.
  • What is the associated meet fees?
    • Athletes will be required to pay travel and accommodations. It may be subsidized by the board or will be split amongst the other athletes travelling. The subsidization rate is up to the discretion of the board.
    • Those who have paid the associated meet fee will have all bookings and logistics planned and travel itineraries will be sent prior to departure.
  • What is not included in the associated meet fee?
    • Athletes are responsible for their own food.
  • Entry fees are covered by the club for all athletes in good standing. Entries must be submitted by the deadline provided by the club.
  • Chaperones
    • If parents wish to be a chaperone, please follow up with the coaches and/or board.

Athletes travelling on their own:

  • Those who do not wish to travel with the team will be responsible for all meet costs. Entry fees will be the only expense covered by the club in this scenario.

U14 and younger

  • Parents of U14 and younger athletes are responsible for all travel and accommodations costs unless otherwise informed.
  • Parents are responsible for acting as a chaperone for their athlete.